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Accounts Payable Assistant


Derby, GB

Our vision is simple - TopHat was founded to deliver beautiful homes, sustainably. We use advanced manufacturing and the latest technology to delivery ultra-low carbon homes, whilst keeping costs as low as possible. We manufacture homes in a controlled environment, removing uncertainties, improving quality and reducing costs. We have extensive experience of delivering projects in different ways to ensure that our customers get the solutions they need.


We've built over 200 homes with a pipeline far in excess of this. We are also a manufacturer; operating in a 125,000 sq ft factory in Derbyshire and have well advanced plans to build another one 5 times bigger. 

We have an exciting opportunity for a Accounts Payable Assistant to join our finance department on a full time basis for a period of 6 months. 


The main purpose of this role  will be processing invoices, reconciliation of supplier accounts, clearing of open ledger balances and assistance in KPI production for use by local management. 


Key Responsibilities

  • Process vendor invoices ensuring correct coding to accounts, cost centres and other required analytical codes.

  • Ensure each invoice is authorised in accordance with the company delegation of authority

  • Match invoices to approved purchase orders or obtaining approval of direct invoice postings

  • Reconcile ledger entries and vendor accounts to supplier statements on a routine basis

  • Verifies vendor accounts by reconciling monthly statements and related transactions.

  • Maintains historical records by filing documents electronically or in physical files.

  • Ensures that VAT is accounted for in accordance with the company VAT treatment policy.

  • Ensure that invoice queries are logged and coordinate resolution.

  • Investigate and resolve debit balances on vendor accounts

  • Process expenses, ensuring they comply with the company policy

  • Onboard new vendors

  • Assist in the data extraction and summarise to highlight areas for focus

  • Assistance in KPI production for use by the financial controller

  • Any other duties that may be deemed appropriate to the role


Do you fit the bill? 

  • Knowledge of SAP systems

  • Experience in a Purchase Ledger / Accounts Payable Role

  • Team Player

  • Excellent verbal and written communication skills with a high attention to detail, accuracy and reconciliations

  • Able to communicate effectively within a team and engage with stakeholders at all levels of the business

  • Ability to manage high volumes of transactional work

  • Is not knocked off balance by ambiguity uncertainty and change

  • Ability to demonstrate TopHat values

  • knowledge of Microsoft Excel incl V Lookups, Pivot Tables (desirable)

  • Knowledge of CIS process (desirable) 



What we can offer you

  • £24,000 per annum (pro-rata) 

  • 25 days holiday plus bank holidays (pro-rata)

  • Subsidised Canteen

  • Pension Scheme

  • Flexible Working

  • Free Parking


At TopHat we welcome applications from all backgrounds and are committed to creating a diverse workforce and an inclusive culture where everyone can succeed and be themselves. Not only is it the right thing to do, but it makes our business what it is today. We value diversity and we particularly welcome applications from BAME communities, women and anyone with disabilities as we are underrepresented in these areas.

Job Segment: Accounts Payable, Bank, Banking, ERP, SAP, Finance, Technology

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